East London Education District 2011


 

 Latest News Updated 23 August 2011             Free PowerPoint Templates

PLEASE BE AWARE THAT THE WEBMASTER NO LONGER WORKS AT THE DISTRICT OFFICE

THIS MAY RESULT IN THIS WEBSITE BEING UPDATED IRREGULARLY


Teaching posts and Teachers looking for posts are updated daily. (Latest 23 August 2011)

  • Two new Assessment Instructions are available at http://www.ecexams.co.za/2011AssInstructions.htm:

    ·       36/2011: Final Grade 12 Trial Examination Timetable 2011

    ·       37/2011: Final Grade 11 Examination Timetable 2011

  • Assessment Instruction 35/2011 (Advertisement of Posts of Examination Assistants (EAs) for the 2011 Nov/Dec National Senior Certificate (NSC) and ABET L4, 2012 May/June Senior Certificate (NATED 550) and ABET L4 Examinations at Marking Centres, Capturing Centres and Provincial Depot) is available at http://www.ecexams.co.za/2011AssInstructions.htm.


  • Kindly take note that the all the Question Papers (including Gr 6 Afr and Eng) are now available on the web. Just click http://www.ecexams.co.za/ and follow the link.
  • Dear Colleague

     

    Assessment Instruction 32/2011 (Common Tests for Grades 3, 6 and 9: Help Guide for Schools and Districts and Guidelines for Marking, Moderation, Recording and Reporting & Annexures 1 – 8) is available at http://www.ecexams.co.za/2011AssInstructions.htm.

     

    (If Assessment Instruction 32/2011 does not show on your screen, just Refresh your page.)

     

    The tests will available on the website approximately an hour after the starting time and the memo approximately an hour after the finishing time.

     

    Regards

     

    Drik Greeff

     

  • For Excellent video support for Mathematics, Life Sciences etc visit: www.khanacademy.org
  • The February/March 2011 Supplementary Exam Papers are available. Just click http://www.ecexams.co.za/ExaminationPapers.htm and follow the link.

  • Laptop Special:

  • Grade 12 Mathematics Educators Workshop:                                                                                                            DATE: Friday, 8 April 2011
    TIME: 9:00 - 15:00
    VENUE: Education Leadership Institute, 25 Epsom Road, Stirling, East London

  • Helping you to help your matrics


    Self-study guides are available on the internet:

    (1)  www.education.gov.za – Go to “Learner” and then “Learner Support” as well as “Educators” and then "Documents for “Educators”    

    (2) Visit  http://www.thutong.doe.gov.za/supportformatrics/SupportforMatrics/tabid/1741/Default.aspx

  • GET PACESETTERS

    According to Assessment Instruction 16/2011 (Common Tests for Grades 3, 6 and 9) the Pacesetters for 2011 are the same as for 2010.

    The Pacesetters for 2010 are part of Assessment Instruction 12/2010 and are available at www.ecexams.co.za.

    There might be slight changes for the Intermediate and Senior Phases, but you will be informed about such changes in due course. There will be no changes to the Foundation Phase Pacesetters.

    Regards

    Drik Greeff

  • Dear Colleague: The following new Assessment Instructions are available at www.ecexams.co.za:
  • ·       23/2011: Implementation Plan for the National Curriculum and Assessment Policy Statement (Caps) Grades R - 12 during the Period 2012 – 2014
    ·       24/2011: 2011 October ABET L4: Application for Appointment as a Marker
    ·       25/2011: 2011 National Senior Certificate (NSC) Supplementary Examinations: Re-Marking, Re-Checking and Viewing of Examination Scripts
    ·       26/2011: 2011 National Senior Certificate (NSC) Final Time Table
    If you do not see these Assessment Instructions on the web page, just click the Refresh/Reload button at the top of your screen.
    Have a great week!
    Drik Greeff
  • ALL Nab'Ubomi 2011 Entry Documents
  • The following two Assessment Instructions are now available at www.ecexams.co.za:

    ·        19/2011: 2011 Draft Time Tables for Gr. 9 Formal Assessment, Gr. 11 Final Examination and Gr. 12 Trial Examination

    ·        20/2011: Grade 12 Common Tasks for School Based Assessment (SBA): Term 2 of 2011

     

  • East London, 3 May 2011, Clarendon High school for girls.
  • Port Elizabeth, 17 August 2011, Pearson High school
  • For more information on the Rape Wise workshop, click HERE

  • Dear Colleague

     

    1.     The following new Assessment Instructions are available at www.ecexams.co.za:

    a.     11/2011: The Annexures to the original Assessment Instruction

    b.     14/2011: 2011 National Senior Certificate (NSC): Application for Appointment as a Marker (The previous scanned version was of poor quality.)

    c.      15/2011: 2011 Senior Certificate Examination NATED550: Application for Appointment as a Marker (The previous scanned version was of poor quality.)

    d.     16/2011: Registration: Common Tests for Grades 3, 6 and 9

    e.     17/2011: 2011 ABET L4 June And October Time Tables

    f.       18/2011: 2011 Senior Certificate (NATED 550) Timetable 

    2.     If you do not see the menu when you visit www.ecexams.co.za or www.eccurriculum.co.za, please download and install Adobe Flash Player.

     

    Regards

     

    Drik Greeff


  • SchoolNet SA is organizing a Microsoft Innovation Workshop in East London.

    The details are as follows:
    Venue:  Stirling Primary
    Date:           Saturday 5 March 2011
    Times:  8:30am - 4:30pm
    Facilitator: Claire Dean

    There is no cost for teachers to attend the workshop and tea and lunch will
    be served. Please note though that teachers will be responsible for making
    their own travel and accommodation arrangements at their own expense.

    The aim of this workshop is to help teachers who are competent and confident
    in using ICT to develop a project or lesson that can be entered into the
    Microsoft Innovative Teachers Forum. The workshop will include looking at
    projects from previous years, brainstorming ideas for projects and
    critically assessing project ideas to work out how they can be turned into
    innovative lessons.

    It is not essential to attend an Innovation workshop to enter the Microsoft
    Innovative Teachers competition, but in past years many of the finalists and
    winners
    have been through the workshop process. They found that the opportunity to
    work with a facilitator on developing their project and seeing previous
    examples helped them to produce great projects of their own.

    The closing date for the Innovative Teachers competition will be in early
    June 2011. 20 Finalists will be selected to attend the Microsoft Innovative
    Teachers Forum on 2-5 July which will be followed by the Intel/ SchoolNet
    ICT in the Classroom Conference. Prizes will include Dell laptops and a
    Smartboard as well as an opportunity to attend the Pan African Innovative
    Teachers Forum later in the year. Winners at the Pan African Forum will then
    be selected to attend the Worldwide Innovative Teachers Forum in Washington
    DC, USA in November 2011. These are fantastic prizes and opportunities for
    teachers - so we look forward to seeing what our creative South African
    teachers can produce.

    Please pass this Workshop invitation on to teachers who you know to be using
    technology in their classroom and please let them know about the
    competition.

    If you or any of your colleagues would like to attend the Microsoft
    Innovation Workshop, please contact Almah at SchoolNet to book your place on
    011 403 5777 or email almah@schoolnet.org.za When booking your place, please
    provide your name, the name of your school, your email address and cell
    phone number.

    If you have any questions regarding the Microsoft Innovative Teachers Forum
    please contact megan@schoolnet.org.za


    Regards
    Megan

    Megan Rademeyer
    SchoolNet South Africa
    Programmes Manager
    www.schoolnet.org.za
    011-403-5777 (work)    011-849-6891 (home)
    082-450-6294 (cell)      086-610-0810 (fax)
  • NEWS FLASH: Court orders EC Education department to re-instate teachers 

    The Department of Education has been given five days to reinstate more than 6000 temporary teachers laid off in a financial turnaround strategy at the end of last year.

  • Dear Colleague

    1. The SAOU would like to invite you and your staff to a training/motivation session by Dr. Braam Hanekom. He is an excellent speaker and this is an event not to be missed.

    2. Initially it was aimed at teachers younger than 35 (as the accompanying documents still reflect) but later it was decided to invite all teachers, irrespective of age.

    3. The topics that will be covered, are the following:
    · Leadership as a life skill/Leierskap as lewensvaardigheid
    · Development of leadership in children/Die ontwikkeling van leierskap in kinders

    4. The arrangements are as follows:
    · Port Elizabeth area, Framesby High School, 23 February 2011: 14:00 – 16:00
    · Queenstown area, Hangklip Primary School, 24 February 2011: 14:00 – 16:00
    · East London area, Grens Primary School, 25 February 2011: 14:00 – 16:00

    5. The Registration Forms have been sent to schools.

    6. Enquiries: 041-364 0500

    Thank you

    Drik Greeff
  • Good News! The Mark Schedules for the Annual National Assessments (ANA) are available. They are available at the same website where the Question Papers and Memoranda are. Just visit www.ecexams.co.za and click on the relevant link.
  • My name is Darryll Boyce, I am in need of a Dutch tutor to help me with the inburgens exam for the Netherlands.
    My cell # is 0767327232,and I live in the border district of East London , South Africa.
    regards D.Boyce

  • The link to the ANA Question Papers & Memoranda is now at http://www.ecexams.co.za/
  • NSC exam timetable 2011 Here is a copy of the exam timetable for NSC for 2011 http://www.education.gov.za/Curriculum/Exams/NSC%20Nov%202011%20Exam%20Timetable.pdf          Hope this can help with planning.
  • Still no word on Temporary Educators. The unions have a 2nd consultation on staff establishments on Monday, 8th February. It would seem that until the steps of re-deployment are taken, temporary educators will remain on the back burner.
  • Dear Sir/Madam

    This e-mail serves as a reminder regarding the workshops which will take place in East London on 5 & 6 March 2011 and 12 & 13 March 2011. The closing date is Friday, 18 February 2011. As we requested in our previous e-mail, we would like as many Mathematics Educators to be made aware of the workshops.

    We need your support.

    We want The Maths Portal, which is in the developmental stages, to be a rich source of information for Grade 12 Mathematics Educators in South Africa. In so doing, we would like you to share with us or make us aware of any of the items below which we are looking for. The portal will be extended to Grade 10 and 11, funding permitted. Those who contribute will be acknowledged. Send materials to: info@cecs.org.zaThis e-mail address is being protected from spambots. You need JavaScript enabled to view it

    Please provide us with details on any of the following for Mathematics Educators which you may be aware of:

  • Events, workshops, seminars, colloquiums, summits, conferences
  • Newspaper supplements or articles
  • Blogs, wikis, tweets, Facebook pages/groups
  • Academic research such as papers, journal articles, dissertations, theses
  • Exam question papers. If you have exam question papers, then you can e-mail it to us
  • Mailing lists, groups, newsfeeds, websites
  • Organisations, funders, academia, individuals

We will also require volunteers to:

  • Provide feedback on the initial stages of The Maths Portal
  • Test the web application
  • Quality control the questions and answers on the portal

Please let us know how you can assist.

Regards

ARNOLD PIETERSEN
Community Education Computer Society
Telephone: 011-333-0187
Fax: 0865-377-172
E-mail: info@cecs.org.zaThis e-mail address is being protected from spambots. You need JavaScript enabled to view it
Website: http://www.cecs.org.za

  • CAT and IT Practical Assessment Tasks are available here
  • 1.      Welcome back! I trust that 2011 will be a great year for you! And may you have many dreams for this year. (See the attached Thought for the Week.)

    2.      Matric Results: I would like to congratulate our schools with the 2010 Matric Results!

    3.      Assessment Instructions: The following new and important Assessment Instructions are available at www.ecexams.co.za:

    a.      1/2011: Provincial Assessment Instructions

    b.      2/2011: Implementation of Annual National Assessments (ANA) Grades 1 - 6 & 9

    c.      3/2011: 2011 Management Plan and Implementation of School Based Assessment (SBA) Grades 10 – 12

    d.      4/2011: 2011 ABET L4: Examinations and Assessment Guidelines & Completion Dates for SBA Programmes

    e.      5/2011: ABET L4: Marking Reports for October 2010

    f.       6/2011: 2010 Grade 12 National Senior Certificate: Chief Markers' Reports

    g.      7/2011: 2011 National Senior Certificate (NSC): Mathematics & Physical Science Question by Question Analysis

    h.      8/2011: 2011 National Senior Certificate Supplementary Time Table

    i.       9/2011: National Senior Certificate (NSC): Change of Subjects (Grades 10 - 12) & Concession Applications

    j.       10/2011: 2010 National Senior Certificate Examinations (NSC): Re-marking, Re-checking and Viewing of Examination Scripts

    4.      250free.com Website:

    a.      I regret to inform you that the (American) host of our 250free.com web pages is bankrupt and more than 300 000 websites disappeared from the surface of the virtual world.

    b.      However, we have good news! We have registered a new website and I’ll inform you when all information is uploaded and operational. I trust that it will be available by the end of January.

    c.      More good news is that we should not have bandwidth problems in future.

    d.      Kindly take note that the Exams Website is not affected by this hiccup. A new site was registered in 2010 and the address is www.ecexams.co.za.


  • So what do you know about "Cloud Computing" ?
And in other news...........

Fixing a class-based calamity

Jonathan Jansen | 09 July, 2011 22:50

There are few more frustrating puzzles in Africa than the South African education system. The pre-tertiary system consists of about 13 million learners, 390000 teachers and more than 27000 schools. For some time, education expenditure has taken the largest slice of government spending, hovering around 20%, and growing steadily from R140-billion in 2008/9 to a planned R165-billion in 2010/11.

No other African country spends as much as 5.4% of gross domestic product on education. No-fee schools constitute 64% of all South African schools in which, theoretically, learners do not pay.

Despite this substantial investment, the evidence is consistent over a number of years that our education system is one of the least productive in the region. The most common indicators show a repeat pattern of low productivity: enrolments drop sharply from near-universal attendance up to age 15 to only 78% for 18-year-olds; grade repetition remains high, starting in the first grade and with 51.5% of pupils repeating one or more years in grades 10 to 12; more than 4% of students across grades miss a year or more of school; close to 20% of learners in the senior years of high school are above the age-grade norms for their grade; and drop-out rates are very high as learners move into high school, with 20% of 18-year-olds not in school and not completing grade 12.

The picture looks much bleaker when performance outcomes are taken into account. It must be emphasised that senior certificate (formerly matric) results are almost irrelevant as a measure of the effectiveness of the school system. Take the 2010 results: 173030 candidates who wrote the grade 12 exam failed; less than a quarter of the candidates (23.5%) qualify, on paper, to do a first degree at university; fewer pupils (by a margin of 8756) passed mathematics than in the previous year; and fewer than half the pupils who start grade 1 reach grade 12.

What the aggregated results also conceal are the racialised inequalities in the system. To put it bluntly, if the whites (and middle classes) were taken out of the system, the real inequalities and underperformance for the majority of the population would become evident.

The government boasts of a rise in performance from a 60.6% pass rate in 2009 to 67.8% in 2010, and that the pupils who qualify to do a university degree jumped from 19.9% to 23.5%. In other words, measured against itself, there is progress.

But is this a reliable account of school system performance over time, given the up-and-down character of the grade 12 pass rates, the concealed processes of upward (and some downward) moderation of raw subject scores and the general scepticism about the quality of education?

Every national and regional test on basic competencies in reading, literacy and numeracy consistently places South Africa at the bottom end of the scales. As far back as 2001, the Southern and Eastern Africa Consortium for Monitoring Educational Quality study showed South Africans in grade 6 had the biggest gap in reading scores between rich and poor.

In mathematics, as demonstrated in the Trends in International Mathematics and Science Study in 2003, South Africa was at the bottom of a comparative table of scores, performing below countries such as the Philippines, Botswana and Ghana.

What this all means is that when South African learners are assessed in relation to international standards in those competencies regarded as the foundations of learning, the volatility and credibility of grade 12 results can be read in perspective.

We are in serious trouble, and it shows up in the primary education years, which explains why so few learners even make it to the final year of schooling.

The main reasons for low productivity in the school system include the fact that the majority of schools do not enjoy the systematic routines and rituals that account for productive schools anywhere in the world.

There is a small percentage of schools, middle-class white or middle-class integrated, where those routines and rituals have been long established under the old regime of governance in politics and education.

Schools start on time and end on time; teachers and principals are in school every day; class attendance is monitored and reported; homework is issued regularly; regular tests are scheduled and parents informed in advance; feedback on tests and assignments is swift, carrying high value for individual learners over the course of the school year; sports and sporting events are held regularly; disciplinary codes are enforced and disciplinary cultures are not questioned; teachers carry multiple tasks of which teaching is only one; regular reports go to parents; and governing bodies receive regular results of school- and learner-performance.

Absence from school is a serious matter, and dutifully recorded and explained by the absentee. Individual care is balanced with individual discipline. Schedules are set long in advance. Errant teachers and learners are promptly confronted about their behaviour, and corrective measures put in place. School grounds are clean and broken facilities are quickly repaired. Security is tight.

The majority of public schools have a knowledge problem. That is, teachers and principals lack the various kinds of knowledge required to impact on learning and to influence change. Note that this is not cast here as a training problem; that is something else. Indeed, many observers make the point that South Africa probably spends more money on teacher and principal training than any other country in Africa.

While support for teachers is reasonably strong, and much is invested in teacher development, there is a very low level of accountability for performance. This is a tricky subject that can only be understood in historical context. The school uprisings of the 1970s accelerated the end of apartheid but left in their wake a system in which resistance and contempt for township schooling remains endemic.

This is a very important and often misdiagnosed problem in township schools, best understood through a simple and common sense observation: why would a black teacher in a township school take his or her own children and place them in a former white school miles away in the middle-class suburbs?

Why would that same teacher disrupt - such as during a public servants' strike - the township school filled with children from poor communities, knowing that his or her own children are safely ensconced in a school where the timetable remains uninterrupted? It does not make sense outside of a theory of contempt for township schools and township children among teachers themselves.

School inspections are frowned upon as political interference in teachers' work. So many principals are unable to take action against errant teachers, such as latecomers or early leavers, for fear of being targeted by a militant teachers' union.

What is to be done?

In the final analysis, the resolution of the crisis of two school systems in South Africa can only be found in a political solution. The large, black, underperforming school system requires the restoration of political authority over schools where it belongs, in the hands of government, and not the teacher unions. It requires political authority that can effectively hold teachers and principals accountable for re-establishing the rhythms and routines that have been disrupted for decades.

Without this culture of teaching and learning firmly established in every province, all policies and innovations will find little traction in the chaos and unpredictability of black urban and rural township schooling after apartheid. It is as simple and complex as that.

This would require a government and a presidency that is prepared to take political risks, with especially the SA Democratic Teachers' Union, the largest and some would argue most powerful component of Cosatu, to require the non-interruption of teaching and learning under any circumstances.

In the meantime, the smaller, middle-class and largely white school sub-system will continue to provide the camouflage of an apparently functional education system as it shores up disastrous academic performance with pass rates above 50% and the bulk of the high school graduates who make it into university.

In this small group of privilege you find the majority of maths and physical science passes, a group of pupils who annually reproduce the class inequalities of South Africa where a small privileged minority are again destined to rule, economically at least, over the failing (or poorly passing) masses.

Until the systemic nature of the schooling crisis is recognised and political intervention directed to re-establishing government authority over schools, all other small-scale, reactive and well-intentioned reforms will change nothing.

Jansen is the rector of the University of the Free State. 'Advocates for Change: How to Overcome Africa's Challenges' is edited by Moeletsi Mbeki

 

LTSM NOTICE FOR PUBLISHERS

Grade 10
The screening of Grade 10 materials has been completed. Publishers could expect reports from the 11 July 2011.

Materials that are conditionally approved must be submitted to MetroFile for re-screening on or before 27 July. The cut-off time is 16:00.

The appeals process will be open between 11-22 July 2011. Kindly send appeals to the email address: grade12310 LTSM@dbe.gov.za. . Appeals will close at 16:00 on 22 July 2011.

As per the invitation please note that “Appeals will be limited to instances where an error has occurred in the review process. For example, a topic is mistakenly claimed to be omitted from a text or a factual error is reported when there is current scientific evidence to support it.”

REPORTING

As per the invitation to publishers to submit Learner and Teacher Support Material for evaluation, please note the following:

The screening took place in two phases:
Phase one comprised a filtering process to determine the shortlist of titles. In essence this amounted to checking if the material is aligned to the curriculum. Submissions that were accepted at this phase went on to be screened in phase two.

Phase two comprised a rating exercise, to evaluate the usability of material in different contexts; the accuracy and currency of the content; and language.

In terms of reporting, submissions that pass onto phase two will have two reports i.e. phase one and phase two reports. Submissions that are not accepted at phase one will have only one report i.e. the phase one report.

Grades 1-3
Information on the Foundation Phase reports will follow shortly.


NOTICE TO PUBLISHERS: THE DELIVERY OF MATERIAL THAT IS NOT CORE TO THE WAREHOUSE

It has come to our attention that publishers are sending materials to be screened that are not core materials as outlined in the invitation to publishers i.e. calculators; toys; stationery, etc. Please note that these materials will not be accepted by the warehouse and the courier who brought these items will have to take them back. We appeal to publishers not to send these supplementary materials. Please send only the core material that has been registered, accepted and paid for.


THE INDICATION OF COMPLEMENTARY MATERIAL ON THE EXTERIOR IDENTIFICATION SHEET

“Complementary material that should be considered with this submission. (Please indicate title on submission and ISBN). This is applicable only to the components listed in the categories called for submissions”.

Please note that this applies to “Registered Packs – Accepted” which have been paid for only. It refers to cases where a publisher’s submission is complemented by another registered submission in a different category, which has been accepted and paid for. In such cases, the publisher will indicate this on the space provided, by writing the Pack ID, the title as well as the ISBN of the complementary submission. This will enable us to screen the materials together.

Example:
A publisher submits material for FP-3 (Phonics Programme and Teacher’s Guide), and the publisher says that it is complemented by FP-2 (Big Books) which has been accepted and paid for. The publisher will then indicate this by writing the Pack ID, the title as well as the ISBN of the FP-2 Pack on the Exterior Identification Sheet of the FP-3 Pack and vice versa.


NOTICE TO PUBLISHERS: THE “FP-9: MATHEMATICS” EXAMPLE IN A PREVIOUS NOTICE

An example was provided in a previous notice to explain the number of copies required for an FP-9 category Pack. In this example a Learner Book was used, and the Workbook was not mentioned but may just as well have been included in the example. Take note therefore that this example is not prescriptive in terms of the exact combination of components for a FP-9 category Pack and that publishers need to adhere to the components for the FP-9.


NOTICE TO ALL PUBLISHERS: DELIVERY ADDRESS FOR THE SUBMISSION OF LTSM FOR SCREENING

Please note that the address for the delivery of your accepted and paid for LTSM submissions is as follows:

Address
METROFILE
Old Mutual Roseville Park
Cnr. Moot & DF Malan Street
Roseville
Pretoria

Delivery Dates and Times
Start: 16 June 2011, 12h00 – 22h00
End: 23 June, 22h00
(from 17 – 23 June 2011 including the weekend, from 08h00 – 22h00)

Contact Person
Name: Peter Cameron
Tel: 012 377 4022
Cell: 082 785 3113

Click here for map.

Notice to publishers: the submission of “Registered Packs Accepted” for screening

Publishers are urged to take note of the following:

1. The department will screen complete submissions only. A submission is deemed “complete” when it complies with all of the following requirements:

  • Each box must have an “Exterior Identification Sheet”* attached on the exterior, indicating how many boxes comprise the submission. If this is not adhered to, the box or set of boxes will not be accepted when delivered at the Warehouse.
  • Inside each box, an “Interior Identification Sheet”* must be attached to EACH ‘set’ of copies, e.g. Winning Mathematics Text Book and Winning Mathematics Teacher Guide – one Text Book and one copy of the accompanying Teacher Guide must be held together with an elastic with the Identification Sheet on top. There will then be the required number of ‘sets’, each containing all components of a registered pack and each will have an Identification Sheet.
  • Proof of Payment must be submitted inside the box (in box number 1 if there are multiple boxes) – see details in point 2 below.
  • Registered components with ISBN numbers as submitted during the registration.
  • Correct number of copies as set out in the 2011: Invitation to Submit LTSM (Invitation) – see examples in point 3 below.
  • * The Identification Sheets can be downloaded from the LTSM site as follows: After logging in, the Home Page will be loaded. Expand “3. Registered Packs - Accepted” and select “Print Cover” for a pack that has been accepted. Print the required number of Exterior and Interior Identification sheets.

    2. In addition to point 1 above, please take note of the following requirements for Packaging as well as what should be enclosed with the submissions:

  • Adhere to the Invitation document when submitting your materials.
  • Package each “Registered Pack – Accepted” per box or set of boxes (if more than one box is required) as explained in the covering letter available on the LTSM site via the “Print Cover” link. A box or set of boxes will therefore only contain material for one pack.
  • Enclose a copy of the proof of payment with each pack submitted by highlighting the relevant Pack ID. The enclosed proof of payment must consist of two parts: (a) A copy of the receipt provided by the Cashier. (b) A copy of the stamped printout provided by the Cashier which indicates the packs paid for. The relevant Pack ID that is contained inside the box or set of boxes must be highlighted on this copy of the stamped printout. (If payment was made via post or courier, the receipt and accompanying stamped printoutwill be e-mailed to the Publisher.)
  • 3. Examples of copies required per pack submitted:

  • FP-1 or FP-5: Graded Readers:
    The number of readers required for submission is 5 per reading grade, as indicated in the Invitation. This was to accommodate the variation among publishers. Some publishers produce readers for a school grade, therefore it would be five for that grade. While others use reading levels, therefore it would be five at each reading level. This does not mean five copies of the same book, but rather a sample of five readers for each reading level from a reading scheme, or where this is aligned to a particular set of material for a school grade it would be a pack of five readers for that grade.
    Example of a pack submitted for Graded Readers:
    The “Registered Pack – Accepted” contains 10 readers for Grade 1, 10 readers for Grade 2 and 10 readers for Grade 3. There is also a Teacher’s Guide (which is optional) included in this pack. When submitting material for this pack, only a sample of 5 readers must be submitted for each Grade – i.e. a grouping (set) of 5 sample readers for Grade 1, 5 sample readers for Grade 2 and 5 sample readers for Grade 3 with the accompanying Teacher’s Guide (optional) must be held together with an elastic with the Interior Identification Sheet on top. For Graded Readers, only one copy is required of the aforementioned set – i.e. in this example there will be a total of 16 books submitted.
    In this example “Grade” can be replaced by “Reading Level” if reading levels are used, as long as the levels cover Grades 1, 2 and 3.
    If the “Registered Pack – Accepted” contains 5 or less readers per Grade, then the “sample” is not applicable, because all of the readers in the pack must be submitted.

  • FP-2 or FP-6: Big Books:
    The number of Big Books required for submission is 2 copies per book, as indicated in the Invitation.
    Example of a pack submitted for Big Books:
    The “Registered Pack – Accepted” contains 2 books for Grade 1, 2 books for Grade 2 and 2 books for Grade 3. When submitting material for this pack all books must be submitted for each Grade – i.e. a grouping (set) of 2 books for Grade 1, 2 books for Grade 2 and 2 books for Grade 3 must be held together with an elastic with the Interior Identification Sheet on top. For Big Books, 2 copies are required of the aforementioned set – i.e. in this example there will be a total of 12 books submitted.

  • FP-9: Mathematics:
    The number of Mathematics books required for submission is 10 Copies of Learner Material per Grade and 10 Teacher’s Guides, as indicated in the Invitation.
    Example of a pack submitted for Foundation Phase Mathematics:
    The “Registered Pack – Accepted” contains a Learner Book and a Teacher’s Guide for Grade 1 and the same for Grades 2 and 3. When submitting material for this pack all books must be submitted for each Grade – i.e. a grouping (set) of one Learner Book and one Teacher’s Guide for Grade 1, the same for Grade 2 as well as Grade 3 must be held together with an elastic with the Interior Identification Sheet on top. For Mathematics, 10 copies are required of the aforementioned set – i.e. in this example there will be a total of 60 books submitted.

  • GR10-21: Mathematics:
    The number of Mathematics books required for submission is 10 Text Books and 10 Teacher’s Guides, as indicated in the Invitation.
    Example of a pack submitted for Grade 10 Mathematics:
    The “Registered Pack – Accepted” contains a Text Book and a Teacher’s Guide for Grade 10. When submitting material for this pack all books must be submitted – i.e. a grouping (set) of one Text Book and one Teacher’s Guide for Grade 10 must be held together with an elastic with the Interior Identification Sheet on top. For Mathematics, 10 copies are required of the aforementioned set – i.e. in this example there will be a total of 20 books submitted.

    4. Furthermore, note that:

  • Submission fees are non-refundable.
  • Materials reaching the warehouse later than the published deadline will not be accepted.
  • Materials that have not been paid for will not be screened and these will be considered “rejected”.
  • If submitted material is found not to be “core material” as communicated in the Invitation and/or titles submitted do not correspond with the packs registered, it will not be screened.
  • Incomplete materials will not be screened.
  • Publishers who submit incomplete materials will do so to their own detriment, as no extension will be granted for the resubmission. A missing element of the submission should reach the warehouse no later than the published time of closure for receipt of submissions, failing which, the incomplete pack/s will not be screened.
  • Publishers will be notified by email immediately after their materials have been received and checked for completeness. The system will send an e-mail confirmation for each pack submitted indicating whether the submission is complete or incomplete.
  • Please ensure that the email address supplied on the “Publisher Details” screen of the LTSM site is correct and up-to-date, because this e-mail address will be used for the e-mail notifications. It is your responsibility to check and correct this via the aforementioned screen as the Department will not be held responsible for messages that fail to reach you.
  • Only “Registered Packs - Accepted” must be submitted. Under no circumstances should “Registered Packs - Rejected” be submitted.

  • NOTICE TO ALL PUBLISHERS: SUBMISSION OF LTSM FOR SCREENING

    Please note that the address for the delivery of LTSM that has been accepted by the Department of Basic Education for screening as well as the period during which receipt will take place will be communicated to publishers as soon as it becomes available.


    IMPORTANT NOTICE TO PUBLISHERS REGARDING THE CLOSURE OF THE WINDOW PERIOD FOR AMENDING REGISTERED SUBMISSIONS

    Please note that as at 16h00, 9 June 2011 publishers will not be allowed to amend their electronically registered submissions. No request to extend the time will be accepted. Also note that after 16h00 all packs on registered status will be taken as the publishers’ final submissions.

    Please note:
    1. Payment closes at 15h00 on Friday, 10 June 2011.
    2. Closure for payments will not be extended in any circumstances.


    IMPORTANT NOTICE: PAYMENT FOR LTSM SUBMISSIONS BY PUBLISHERS

    Payment Details: Cash / Bank Guaranteed Cheques only (no EFT). Cheques are payable to “Department of Basic Education”.

    Address: Department of Basic Education, 222 Struben Street, Pretoria
    Workstation nr: Ground floor, nr 183 (Cashier’s Office)
    Contact Person: Johanna Ramashele
    Contact Telephone: 012 357-3199
    Start: 6 June 2011, 12h00
    End: 10 June, 15h00
    (only from 08h00 – 16h00 from 7-9 June 2011)

    Publishers must bring a printout of “Registered Packs Accepted” for which they want to pay. “Registered Packs Accepted” that are not paid for by 10 June 2011, 3pm will be rejected.

    The department does not allow electronic transfers. In view of the difficulty that some publishers are facing, the finance section has advised that publishers could send cheques with print outs of the accepted titles by Fastmail or by courier to:
    Attention: Johanna Ramashele (Ext 3199)
    Department of Basic Education
    222 Struben Street
    Pretoria
    0001

    The department will not be held accountable for cheques that are mislaid in the post/courier or does not reach the department by the closing time indicated for Friday, 10 June 2011. Also be advised that submissions for cheques that arrive after closing time will be rejected.

    Please ensure that the correct amounts are paid for as per the “2011 Invitation to Submit”:
    “A submission fee of R2 000 will be payable for each submission per category for each grade. Therefore should a submission cover 3 grades, this amounts to R6 000.”
    Foundation Phase (Gr 1, 2 and 3) = R6000 for each Pack Registered – Accepted
    FET Phase (Gr 10) = R2000 for each Pack Registered – Accepted


    Important Notice to Publishers: Extension of Period: Electronic Registration of Submissions:

    In view of the problems publishers have been experiencing with their registrations, the department has extended the registration period to Tuesday, 31 May at 23:59. Technical support will be available to publishers during this period.


    Important Notice Regarding Rectifying Incorrectly Registered Packs for Foundation Phase:

    Dear Publisher,

    It has come to our attention that some Publishers are experiencing problems with the maximum number of packs that may be registered. This is due to the fact that some packs were registered incorrectly as separate packs for each Grade in the Foundation Phase. The incorrect registration of packs will also affect the screening process and the selection of material for the final catalogue. It is therefore critical that packs for the Foundation Phase are registered correctly as per the “2011 Invitation to Submit” – i.e. that a single pack contains all three Grades (1, 2 and 3). Therefore the packs that are registered incorrectly (where separate packs were registered for Grade 1, 2 and 3) need to be rectified.

    Please follow the steps below to combine all three Grades into one pack. These steps will guide you to first delete the components from the Grade 2 and Grade 3 packs and then to add these components to the Grade 1 Pack. Subsequently, you will have two packs that contain no components (the redundant Grade 2 and Grade 3 packs) and the initial Grade 1 pack will then be complete, containing all three Grades.

    1. Identify 3 incorrect packs in the Registered Packs list for a specific category. E.g. if you are working with category FP-2 you will identify 3 separate packs: The Grade 1 pack for Big Books; the Grade 2 pack for Big Books; and the Grade 3 pack for Big Books.
    2. Select the Grade 2 pack from your Registered Packs list by clicking on the Pack ID in the left column. (You may also select the pack from the Search Packs list.)
    3. The system will load the pack details with the components listed on the right.
    4. Delete all of the components (one by one) from the components list. It may take a few seconds, so wait for the list to refresh after each deletion – i.e. wait for each deleted component to disappear before deleting the next component. The reason for first deleting the components is to make the ISBN numbers “available” for step 7.
    5. The Submit button will be greyed out, so simply click on “Home” in the top menu.
    6. Repeat steps 2-5 for the Grade 3 pack.
    7. Select the Grade 1 pack; add the Grade 2 and Grade 3 components that were deleted in the steps above. Click “Submit” to submit the complete pack containing all three Grades.

    The packs that contain no components (the redundant Grade 2 and Grade 3 packs) will later be removed from the system.

    Please note the following:

    1. Incorrect packs that were accepted will also be moved back to the Registered Packs list so that these can be rectified.
    2. While correcting the packs, please ensure that the complete titles are entered. Previously the system only allowed 50 characters including spaces, resulting in titles being shortened. The system now allows 200 characters including spaces. It is important that complete titles should be entered for the “Pack Title” and “Component Title” fields, because these titles will be used in the final catalogue if the material is accepted.
    3. Please ensure that your packs comply with the categories as outlined below and in the “2011 Invitation to Submit” – i.e. when the category requires components for a Text Book and a Teacher’s Guide, then both of these components must be registered with the pack and no additional components must be added over and above these.


    Important Notice regarding registering Packs for Foundation Phase:

    The components for a pack must reflect the requirements per category – i.e. a pack must only reflect the components for one category. The categories are outlined below as communicated in the “2011 Invitation to Submit”. Each pack must contain components for all three Grades (1, 2 and 3).
    E.g. a pack registered for category FP-4 should contain the following components:
    ComponentTitleGradeAuthorISBN NoPrice
    Workbook / Learner BookLearn English1Piet Lombard978-0-596-21933-3110
    Teacher GuideLearn English1Piet Lombard978-0-596-21133-3150
    Workbook / Learner BookLearn English2Piet Lombard978-0-596-21123-3110
    Teacher GuideLearn English2Piet Lombard978-0-596-21233-3150
    Workbook / Learner BookLearn English3Piet Lombard978-0-596-31233-3110
    Teacher GuideLearn English3Piet Lombard978-0-596-31273-3150

    Default Period
    2011 Default Period
     
    Submission Start Date: 2011-05-18 00:00Submission Closing Date: 2011-05-31 23:59Max Titles per Category per Language: 4
    Submission Fee: 2000.00 ZARStatus: OpenPack Type: Core Material / Textbooks
    Required Submissions
    CodeDescription
    FP1FP1:Grades 1, 2 and 3, Home Language: Graded Reader Series
    FP2FP2:Grades 1, 2 and 3, Home Language: Big Books
    FP3FP3:Grades 1, 2 and 3, Home Language: Phonics Programme and Teacher's Guide
    FP4FP4:Grades 1, 2 and 3, Home Language: Workbooks/Learner Books and Teacher's Guide
    FP5FP5:Grades 1, 2 and 3, First Additional Language: Graded Reader Series
    FP6FP6:Grades 1, 2 and 3, First Additional Language: Big Book
    FP7FP7:Grades 1, 2 and 3, First Additional Language: Phonics Programme and Teacher's Guide
    FP8FP8:Grades 1, 2 and 3, First Additional Language: Workbooks/Learner Books and Teacher's Guide
    FP9FP9:Grades 1, 2 and 3, Mathematics: Workbooks/Learner Books and Teacher's Guide
    FP10FP10:Grades 1, 2 and 3, Life Skills: Workbooks/Learner Books and Teacher's Guide
    GR10-1GR10-1:Grade 10, Accounting: Text Book and Teacher's Guide
    GR10-2GR10-2:Grade 10, Agricultural Sciences: Text Book and Teacher's Guide
    GR10-3GR10-3:Grade 10, Business Studies: Text Book and Teacher's Guide
    GR10-4GR10-4:Grade 10, Civil Technology: Text Book and Teacher's Guide
    GR10-5GR10-5:Grade 10, Computer Applications Technology: Text Book and Teacher's Guide
    GR10-6GR10-6:Grade 10, Consumer Studies: Text Book and Teacher's Guide
    GR10-7GR10-7:Grade 10, Design: Text Book and Teacher's Guide
    GR10-8GR10-8:Grade 10, Dramatic Arts: Text Book and Teacher's Guide
    GR10-9GR10-9:Grade 10, Economics: Text Book and Teacher's Guide
    GR10-10GR10-10:Grade 10, Electrical Technology: Text Book and Teacher's Guide
    GR10-11GR10-11:Grade 10, Engineering Graphics and Design: Text Book and Teacher's Guide
    GR10-12GR10-12:Grade 10, First Additional Language: Text Book and Teacher's Guide
    GR10-13GR10-13:Grade 10, Geography: Text Book and Teacher's Guide
    GR10-14GR10-14:Grade 10, History: Text Book and Teacher's Guide
    GR10-15GR10-15:Grade 10, Home Language: Text Book and Teacher's Guide
    GR10-16GR10-16:Grade 10, Hospitality Studies: Text Book and Teacher's Guide
    GR10-17GR10-17:Grade 10, Information Technology: Text Book and Teacher's Guide
    GR10-18GR10-18:Grade 10, Life Orientation: Text Book and Teacher's Guide
    GR10-19GR10-19:Grade 10, Life Sciences: Text Book and Teacher's Guide
    GR10-20GR10-20:Grade 10, Mathematical Literacy: Text Book and Teacher's Guide
    GR10-21GR10-21:Grade 10, Mathematics: Text Book and Teacher's Guide
    GR10-22GR10-22:Grade 10, Mechanical Technology: Text Book and Teacher's Guide
    GR10-23GR10-23:Grade 10, Music: Text Book and Teacher's Guide
    GR10-24GR10-24:Grade 10, Physical Sciences: Text Book and Teacher's Guide
    GR10-25GR10-25:Grade 10, Religion Studies: Text Book and Teacher's Guide
    GR10-26GR10-26:Grade 10, Second Additional Language: Text Book and Teacher's Guide
    GR10-27GR10-27:Grade 10, Tourism: Text Book and Teacher's Guide
    GR10-28GR10-28:Grade 10, Visual Arts: Text Book and Teacher's Guide
    GR10-29GR10-29:Grade 10, Agricultural Management Practices: Text Book and Teacher's Guide
    GR10-30GR10-30:Grade 10, Agricultural Technology: Text Book and Teacher's Guide
    GR10-31GR10-31:Grade 10, Dance Studies: Text Book and Teacher's Guide

     

     

     

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